COVID-19 Measures: Policies and Procedures for Residential Living

Important Update: August 27

Per the announcement from President Gonzalez, the College will be fully virtual for the Fall 2020 Quarter and all residence halls will remain closed.

Our Approach

In accordance with public health guidance, the Office of Residential Life has reduced occupancy in the residence halls and assigned students to single rooms/bedrooms without a roommate. We believe this to be an important step in helping to mitigate the spread of the virus. Additionally, community bathrooms will undergo a more intensive and frequent cleaning process. Adequate quarantine and isolation space has been allocated in the event that residents test positive and need to be relocated. Residential Life staff intend to use social media platforms to engage with students and build community while restrictions on in-person gatherings remain in place. More specific information regarding our policies and procedures is listed below.

Community Standards

Face masks

Students are required to wear face masks in public areas at all times. “Public” is defined as anything outside of a private room/bedroom. Community bathrooms are a slight caveat in that masks may need to be removed to perform personal hygiene, but should be worn otherwise.

Public spaces

Lounges

Students are expected to take reasonable steps to maintain six feet of distance from one another regardless of how the furniture is staged. It is not possible to remove and store all of the furniture that exists in the residence hall lounges. Instead, we encourage students to adapt themselves and the furniture to the situation at hand.

Kitchens

Only one student may use a community kitchen at a time. All cookware and utensils have been removed and will not be available for use or checkout. If a student expects to do frequent cooking, they must supply the necessary equipment and remove it from the kitchen once they are done. Larger appliances (e.g. refrigerator, stove) remain. It is recommended that students consult the prohibited items section of the Residential Life policies page before making purchases and bringing things to campus.

Community bathrooms

Community bathrooms are more intricate spaces. Students are still expected to wear masks to the extent possible and maintain reasonable distance from one another. Only for the purposes of personal hygiene (e.g. showering, washing face, brushing teeth) should they be removed.

Stairwells

Our residential facilities do not provide the opportunity for one-directional stairwells. However, students are expected to use the stairs solely as passing spaces and proceed in a single file fashion to their destination. At no time should students gather in stairwells or obstruct the flow of traffic.

Laundry rooms

The laundry machines are operated using an app-based system that allows individuals to monitor the status of the wash/dry cycle, which provides a unique advantage. Students should maintain reasonable distance from one another while in the laundry room. Additionally, clothes should be transferred and removed promptly and not left unattended for a prolonged period or they are subject to removal. The laundry room should not be used as a gathering space or for folding articles of clothing, which should be done in the privacy of a student’s room.

Guest policy

There will be limitations on guests, both in terms of the number and qualifications. Students are permitted one guest per room/bedroom, and that individual must also be someone living in College housing. No overnight guests are permitted whatsoever, so any extra bedroom furniture that may exist in a residence hall room should not be interpreted as an opportunity to use it. Those who have friends or family visiting from off-campus must plan to congregate elsewhere and outside of the residential setting. The rationale is to limit students’ exposure and establish parameters for any contact tracing that may be required.

Administrative controls

ID Card Access

Students will only have card access to their respective building of residence. Additionally, off-campus students will not have card privileges for the residence halls whatsoever. This is a departure from the previous policy, which provided for any student in campus housing to have access to any residence hall and for off-campus students to have access during specific hours.

Room Change Process

The room change process is suspended until further notice and through at least Fall Quarter 2020. This is due to students being assigned to rooms by themselves and the importance of everyone remaining stationary. As such, requests for reassignment will not be granted.

Note: This policy does not apply to formal accommodations facilitated through the Office of Disability Services and related circumstances for which compliance is required by law.

Quarantine/Isolation Space

Appropriate spaces have been allocated for the purposes of quarantine and isolation. Should a student test positive for COVID-19 and the College’s Health Center staff indicate that they need to be relocated for the safety of the campus community, that directive is mandatory and the student is expected to comply. A specific process has been established that will allow for immediate occupancy and meal delivery. Any student who feels ill should be proactive in contacting the Health Center to discuss their concerns and be evaluated.

Break Housing

Students who meet certain qualifications are typically eligible to be housed during periods between academic terms in accordance with the established break housing policy. However, given the current climate, individuals should operate under the assumption that break housing may not be available and that they will need to depart campus during break periods. We will evaluate this policy as things evolve with the pandemic to determine if conditions are suitable to permit students to remain in campus housing in any form. Even in a best case scenario, offerings are likely to be extremely limited. Winter Break in particular poses a number of serious challenges and concerns given its length (November 25-January 1).

Policy Violations

Violation of these policies or insubordination may result in disciplinary action and student conduct implications including but not limited to removal from housing. It is important that all members of the residential community take an active role in helping to stop the spread of the virus. Given the unprecedented nature of the pandemic, it is important to remember that individual behavior will need to be curtailed in order to try and keep everyone safe, and that doing so is not always comfortable or convenient.

Move-In

The move in schedule is located under important dates. We are not requiring students and families to select a specific time to move in, so they should do whatever is most convenient for them. Since we have less students moving into more buildings over an extended period of time, we feel that this will happen in a staggered fashion organically without the extra burden. Should we encounter a bottleneck situation at any given location, we will take steps to address it and promote social distancing by asking people to wait elsewhere. If you are running late beyond the established time frame, please call and let us know to be expecting you.

No early arrivals will be permitted whatsoever. Additionally, all incoming students are required to submit the necessary medical documentation to the Health Center in advance of their arrival. They will not be permitted to move in or take up residence until that happens.